Certification of Police Books: NF203 LP.
PRESENTATION
The register of moveable objects (ROM), also known as the police book, is an essential document for any trader involved in the sale or purchase of second-hand goods, precious metals or used vehicles. It is mandatory in many fields to track the traceability of objects and precious metals, thus contributing to the fight against illicit trade and tax fraud.
Presentation.
The police book must clearly indicate the origin of each product, its purchase price and its destination.
It is the responsibility of professionals to keep it up to date, and to ensure that it accurately reflects the real state of the establishment's stocks. During an inspection, this document must be available to the inspector.
The personal property register must include the following information:
- surname, first name, title and address of persons;
- the type, number and date of issue of the identity document produced ;
- for a legal entity: its name and registered office, as well as the surname, first names, position and domicile of its representative;
- description of each object: main characteristics and an identifier;
- an order number;
- the price;
- the weighing slip reference;
- the date of issue of the identity document;
- place of issue;
- method of payment.
Depending on the business sector and the goods handled and traded, other information may be required in the police book.
Risks and penalties in the event of mismanagement of a police book.
Daily updating of the Police Book is crucial and must be available at all times:
In the event of negligence, failure or refusal to present the Livre de Police to the authorities as requested, the professional can be prosecuted in France for his or her actions. Controls by the relevant authorities are frequent and random, which is why it is so important to maintain rigorous management.
It is essential to note that failure to comply with the rules concerning the Police Book, or its falsification, may result in penalties of up to six months' imprisonment and a fine of up to 30 000€.
FREQUENTLY ASKED QUESTIONS
Police book: frequently asked questions.
INFOCERT is the French specialist in software certification.
Technical secretariat ofAFNOR Certification and inspection body, INFOCERT develops numerous NF marks, a guarantee of quality, safety and confidence, including the NF525 which provides a lasting competitive advantage.
INFOCERT has hundreds of certified partners all over the world, from world-renowned publishers to smaller companies with integrated IT departments.
This third-party verification will give you peace of mind when it comes to enforcing regulations, and protect you from potential sanctions. In particular, for NF525, in the event of tax audits being carried out on your customers' premises.
Certification of your software will enable you to improve your commercial visibility by benefiting from the reputation of the NF mark, as well as providing proof of the quality and excellence of your product, service, system, etc.
Using certified software enables you to meet regulatory requirements, and gives you peace of mind thanks to the presumption of conformity linked to INFOCERT's intervention as a third-party witness.
On the other hand, choosing "self-tested" software means you run the risk of the publisher's conflict of interest (as both judge and jury).
From September 1, 2026, and according to a precise roll-out schedule, all French companies will eventually be obliged to receive and issue invoices on or from a Public Billing Portal (PPF) or Partner Dematerialization Platforms (PDP).
This electronic invoicing reform represents a real fiscal upheaval, and that's why it's crucial to prepare for it in order to best anticipate the changes to come.
If you'd like to prepare youCSRlf for this, you'll find plenty of information in our special report, or you can take part in one of our dedicated training couCSRs. Please contact us to find out more.
To be certified is to be part of a process of transparency, improvement and continuous evolution of your software.
The duration of the process is linked to the time it will take you to bring your software into compliance with the specifications. This time can vary from 1 to several months, and a certificate of effective progress can be sent to you while your product is being brought into compliance.
The certification audit generally lasts two days.
THE BENEFITS OF CERTIFICATION
Why have your police book certified?
+ Justify compliance
of its software and cover itself against potential penalties in the event of non-compliance with regulations.
+ Optimize practices and processes
through requirements linked to internal processes, user documentation, after-sales service, etc.
+ Open up to new markets
benefiting from recognized certifications that may be required for certain types of tender.
+ Benefit from recognition
of the NF mark, which inspires quality, confidence and safety, both in France and abroad.
+ Keep abreast of developments
and to have a product that is regularly updated thanks to the checks carried out during annual surveillance.
+ Improve the quality of your software
in response to quality requirements - notably stemming from ISO 9001 and ISO 25051 standards.
The certification rules drawn up by INFOCERT, in conjunction with AFNOR Certification, are recognized as references.
CONTACT US
If you have any questions on a training, labeling or certification project, please don't hesitate to contact us.
Quick links
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- contact@infocert.org
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